StormGeo Job Applicant Privacy Notice

Last Update: 30 August 2018

Please note that this privacy policy is currently being updated in relation to the EU General Data Protection Regulation 2016/679 (“GDPR”).

As part of any recruitment process, StormGeo collects and processes personal data relating to job applicants. The organization is committed to being transparent about how it collects and uses personal data and meeting its data protection obligations.

What information do we collect?

In order to process an application, StormGeo collects and stores information such as:

• Name, e-mail, address and telephone number.
• Résumé: Details of your qualifications, skills, experience and employment history. The information is collected when you apply for a job at StormGeo or through interviews or other forms of assessment.

We may also collect personal data about you from third parties, such as references supplied by former employers. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Why does StormGeo process personal data?

We need to process data to take steps at your request prior to entering into a contract with you. We may also need to process your data to enter into a contract with you. In some cases, we need to process data to ensure that we are complying with its legal obligations. For example, we are legally bound to check a successful applicant's eligibility to work in the country in question before employment starts.

StormGeo has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.

Who has access to data?

Your information may be shared internally for the purposes of the recruitment. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles. We will not share your data with third parties, unless consent is given by you.

How does StormGeo protect data?

We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long will StormGeo keep this data?

If your application is unsuccessful, the organization will hold your data on file for six months after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for further six months for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to our Human Resources file (electronic and paper based) and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights as a data subject, you have a number of rights.

You can:

• Access and obtain a copy of your data on request
• Require the organization to change incorrect or incomplete data
• Require the organization to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
• Object to the processing of your data where StormGeo is relying on its legitimate interests as the legal ground for processing

If you would like to exercise any of these rights, please contact StormGeo at [email protected]

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to StormGeo during the recruitment process. However, if you do not provide the information, we may not be able to process your application.